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Well-organized, resourceful, persistent, detail-oriented,

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comfortable with both taking charge and taking orders, and a strong drive to make things work.

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All of these qualities get wrapped up in one job: Executive Secretary,

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also called Executive Administrative Assistant.

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In corporations and other large organizations, executive secretaries

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manage the administrative tasks needed to support the work of top leaders.

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Their role is often tremendously varied, but invariably requires the ability to

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solve problems while maintaining confidentiality and integrity.

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Executive secretaries work with documents and information,

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frequently developing spreadsheets, databases, researching and preparing presentations, reports, and documents.

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They may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries.

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Most answer phone calls and direct them appropriately.

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Executive secretaries and administrative assistants also operate videoconferencing, fax, and other office equipment.

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They may manage projects and plan special events or conferences.

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In most offices, executive secretaries greet visitors and often monitor access to specific employees.

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They train and supervise other office staff.

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Executive secretaries generally work in office settings and are found in most industries,

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from health care to educational settings, scientific services, government, and more.

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Some executive secretaries may be self-employed, available for hire as virtual assistants

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who conduct their functions from a home office.

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Entry requirements are high school or high school equivalency along with basic office, computer,

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and English grammar skills, available from technical schools or community colleges.

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Many schools offer programs leading to a certificate or associate’s degree in executive secretarial skills.

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Certification as an administrative professional will be helpful.

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Some temporary placement agencies also provide formal training in computer and office skills.